1. DATA CONTROLLER
Established in Turkey, located at Ataköy 8-8-9-10 Kısım Mah. Çobançeşme E5 Yanyol No:16/1 A Interior Door No:20 Ataköy-Bakırköy-İstanbul, 0773073379200001 mersis numbered, Bakırköy Tax Office, 7730733792 numbered taxpayer Solaris Görüntüleme Merkezi Ticaret A.Ş. (hereinafter referred to as the “COMPANY”), as the data controller, we hereby inform you that your personal data are processed in accordance with the Personal Data Protection Law No. 6698 and the relevant legislation in accordance with the personal data processing, storage and destruction policies of our company and the terms and conditions set out in this clarification text, in accordance with the importance we attach to the privacy and security of your personal data.
2. YOUR PROCESSED PERSONAL DATA
Within the scope of the KVKK and the relevant legislation, the following data regarding the employees and employee candidates of the company are processed within the scope of the legitimate purposes and legal reasons of the COMPANY. Your personal data are primarily the identity, education and contact data you provide during your job application. Upon your acceptance to the job;
Identity Data | Name, Surname, Date of Birth, Place of Birth, Gender, Marital Status, Nationality, Turkish Identity Card Information, Turkish ID Number, Serial Number, Wallet Number, Father’s Name, Mother’s Name, Photocopy of Identity Card, Signature |
Education Data | Curriculum Vitae, Trainings, Seminars, Courses, Graduation Diploma Sample, Diploma Grade, Diploma Number, Foreign Language Skills, Professional Skills |
Financial and Fiscal Data | Payroll, SSI Service Transcript, Bank Information, Bank Account and IBAN No. Information, AGI Information, Enforcement Proceedings File and Account Status Information, Wage, Wage Supplements and Deductions (Premium, Additional Payment, Social Benefits, Official Deductions, etc.) |
Sensitive Personal Data | Criminal Record, Health Report, Health Information, Disability Information, Conviction Information, Blood Type, Periodic Examination Forms Signed by the Workplace Physician, Disability Certificate, Pregnancy Status, Lung Graph, Hearing Test, Eye Test, Health and Birth Permit Information |
Audiovisual Data | Camera recordings and photos |
Data on Family and Relatives | Name, Surname, Turkish ID Number, Date of Birth of Spouse and Children, Telephone Numbers of Relatives of Dependents, |
Data Related to the Study | Date of Employment – Date of Leaving Employment, Employment Entry and Exit Records, Reason for Leaving Employment, Leave of Absence Information, Previous Working Period Information, Professional Experience and Experience Information, Department of Graduation, Date of Graduation, |
Contact Data | Address, Mobile Phone Number, Home Phone Number, Personal Email Address, Company Email Address, Certificate of Domicile, |
Other Data | Military Service Information, Execution File Information, Lawsuit File Information, Foreclosure-Alimony Information, Correspondence with Judicial/Administrative Authorities, Dunning, Release, Internet Access, Entry-Exit Log Records |
Criminal Registry Record, Health Report, Health Information, Disability Information, Conviction Information, Blood Type, Periodic Examination Forms Signed by the Workplace Physician, Pregnancy Status, Lung Graph, Hearing Test, Eye Test, Health and Birth Permit Information, which are in the category of sensitive data, will also be processed if you have your explicit consent.
3. PURPOSES OF PROCESSING YOUR PERSONAL DATA
We hereby inform you that your personal data in the above-mentioned category processed in our company are processed limited to the following purposes:
* Execution of Emergency Management Processes
* Execution of Information Security Processes
* Execution of Application Processes of Employee Candidates
* Execution of Employee Satisfaction and Loyalty Processes
* Fulfillment of Obligations Arising from Employment Contract and Legislation for Employees
* Execution of Fringe Benefits and Benefits Processes for Employees
* Conducting Audit / Ethics Activities
* Conducting Training Activities
* Execution of Access Authorizations
* Execution of Activities in Compliance with the Legislation
* Execution of Finance and Accounting Affairs
* Ensuring Physical Space Security
* Execution of Assignment Processes
* Follow-up and Execution of Legal Affairs
* Execution of Internal Audit / Investigation / Intelligence Activities
* Execution of Communication Activities
* Planning Human Resources Processes
* Execution / Supervision of Business Activities
* Execution of Occupational Health / Safety Activities
* Execution of Business Continuity Ensuring Activities
* Execution of Service After Sales Support Services
* Execution of Service and Operation Processes
* Execution of Storage and Archive Activities
* Follow-up of Requests / Complaints
* Ensuring the Security of Movable Property and Resources
* Execution of Wage Policy
* Ensuring the Security of Data Controller Operations
* Providing Information to Authorized Persons, Institutions and Organizations
At the same time, your health information is collected by the workplace physician and processed by these persons who are under the obligation of confidentiality. In addition, your personal data may be anonymized and processed within the scope of internal reporting and statistical studies.
4. METHOD AND LEGAL REASON FOR COLLECTING YOUR PERSONAL DATA
Your personal data; In order to fulfill our obligations as an employer or to fulfill our legal obligations based on the legal reasons specified through the establishment and execution of an employment contract or directly by the person himself/herself, we collect your personal data verbally, in writing or electronically in our workplaces through security cameras, employment contracts, reasons clearly stipulated in the law, legal documents, lawsuit – execution files, notifications and information transmitted to us.
We would like to state that the legal reason for processing your personal data is based on the exception provisions in the law within the scope of “stipulated in the law, the establishment or execution of the contract, the fulfillment of the legal obligation, the establishment, establishment or execution of a right, the legitimate interest of the data controller” specified in subparagraphs 5/2 a, c, ç, e, f of the Personal Data Protection Law No. 6698, and the principle of explicit consent specified in Article 5/1 of the same law at points that may not be included in the exception provisions.
5. ISSUES REGARDING THE TRANSFER OF YOUR PERSONAL DATA
Your personal data listed in Article 2 of this text is limited to the reasons that require the transfer of your personal data within the scope of “stipulation in the law, establishment or execution of a contract, fulfillment of a legal obligation, establishment, establishment or execution of a right, establishment or execution of a right, legitimate interest of the data controller” specified in Article 8/2 with subparagraphs 5/2 a, c, ç, e, f of the Personal Data Protection Law No. 6698, in accordance with the exemption provisions in the law;
* Your personal data that may be needed in a possible trial in order to exercise our legal rights may be shared with our COMPANY lawyers and judicial authorities.
* Your personal data is shared with the Certified Public Accountant and Financial Advisor for the preparation of payrolls, entry to and exit from work, with the insurance company for the establishment of health insurance on behalf of employees or interns and the payment of premiums, monthly SSI declarations, with the bank for the payment of salaries, and with the SSI for the fulfillment of legal obligations, and with our cooperation partners from which the aforementioned services are received in order to provide cloud services.
In matters that cannot be included in the exemption provisions, limited to the reasons requiring the transfer; third parties from whom we receive consultancy services, including consultants, accounting and financial consultancy, occupational health and safety, occupational medicine, legal consultancy and auditors, companies from which support services are received within the scope of the design sector, companies within the scope of the contract, cargo shipping companies, computer infrastructure services, etc. It can be shared with contracted domestic / foreign service providers and business partners.
If a period of time is specified in the law or relevant legislation for the storage of data, the data in question must be kept for at least this period. Unless otherwise stipulated in the legislation, your personal data is stored for 10 years after the legal relationship is terminated as a rule. Your data regarding camera recording is stored for 27 days.
If the legislation does not stipulate a period for the storage period of the data we process, your data is stored as required by the relationship between us and for the period specified in the contract with you. After the end of the aforementioned relationship or after the period specified in the contract has expired, your data will be deleted, destroyed or anonymized without any need for your request.
If all the conditions for processing personal data have disappeared or the storage period declared by us or determined within the scope of the legislation has expired, your data will be deleted, destroyed or anonymized ex officio on the first periodic destruction date or within 6 months at the latest. If you request the deletion of your data for a valid reason, your data will be deleted within 30 days at the latest. If you request the deletion or destruction of your data, the retention period of which is determined in the legislation, before the prescribed periods, your request in question will not be realized.
Pursuant to Article 11 of the KVKK, you can contact us personally, provided that you prove your identity, regarding your personal data;
– You can learn whether we process personal data about you, and if we process or have processed personal data about you, you can request information about it.
– You can learn the purpose of processing your personal data and whether they are used in accordance with their purpose.
– You can learn whether your personal data is transferred domestically or abroad and to whom it is transferred.
– You can request the correction of your inaccurate and incomplete personal data and to inform the recipients to whom this data has been or may have been transferred.
– You can request the destruction (deletion, destruction or anonymization) of your personal data within the framework of the conditions stipulated in Article 7 of the KVKK. However, by evaluating your request for destruction, we will evaluate which method is appropriate according to the circumstances of the concrete case. In this context, you can always request information from us about why we have chosen the destruction method we have chosen.
– You may request that third parties to whom your personal data is or may be transferred be informed about your destruction request.
– You can object to the results of your personal data analysis created exclusively using an automated system if these results are contrary to your interests.
– If you suffer damage due to unlawful processing of your personal data, you may request compensation for the damage.
Your requests in your application will be finalized free of charge within thirty days at the latest, depending on the nature of the request after evaluation. However, if the transaction requires an additional cost for the Company, the fee in the tariff determined by the Personal Data Protection Board in the Communiqué on the Procedures and Principles of Application to the Data Controller may be charged. If your application is evaluated negatively, justified reasons for rejection will be sent to the address you specified in the application by e-mail or postal mail.
You can make your application regarding the processing of your personal data by filling out the application form on the Company’s website or in the following ways, provided that you comply with the conditions in Article 5 of the Communiqué on Application Procedures and Principles to the Data Controller:
● By mailing a written and wet signed petition to our address above, ● By e-mail to info@atakoygoruntuleme.com.tr, ● By sending a petition signed with a secure electronic signature or mobile signature, Depending on the nature of your request and your application method, the Company may request additional verifications (such as sending a message to your registered phone, telephone confirmation, request for proof of identity) in order to determine whether the application belongs to you, to prevent violation of your personal rights and thus to protect your rights. For example, if you apply through your e-mail address registered with the Company, we may contact you using another communication method registered with the Company and request confirmation of whether the application belongs to you.